Terms of Use for TYPO3

A. Service and Functionality Scope

The Central Information Technology (ZIT) provides a fully installed TYPO3 website:

• The website owners determine the content structure of the website and design its content.
• The corporate design of TUM cannot be altered through individual customizations.
• Updates and maintenance are centrally managed and cannot be controlled independently.
• In addition to the core functions of TYPO3, extensions are available, including interfaces to other TUM systems. These extensions will be installed as needed.
• If there is a general need, ZIT will evaluate changes to existing functions or the introduction of new ones. Individual add-ons for solely single websites are not possible.
• Our user management is based on a flat permission concept without administrator rights, focusing on simplicity in management.

Almost all institutions at TUM are entitled to implement their content using ZIT's central TYPO3 offering. Excluded are the institutions 

• of the former Faculty of Medicine and
• Campus Straubing, which have their own offerings for web presences. 

For specific requirements, TUM offers specialized systems, such as wiki.tum.de for knowledge management and knowledge transfer, or www.events.tum.de for event management. Additional TYPO3 websites on the same topic are generally not necessary in these cases. Instead, content is presented entirely on the respective platforms.

B. Setting up websites

The integration of content into the navigation menu of already existing websites takes precedence over the establishment of new, standalone websites. The following rules apply:

Chairs or professorships will be integrated into overarching websites (e.g., a TUM School website like www.ed.tum.de). The existing website can be expanded with subpages and submenus in its own navigation structure. Independent header labels (organizational units) and sidebar entries are permitted (example: www.ep.mgt.tum.de/wup/).

Regardless of organizational affiliation, content can also be consolidated on thematic websites, for example, for specific research programs. Applicants must coordinate the necessary conceptual and organizational preparations with the relevant organizational units. This also applies to schools and faculties that do not use the central web services of ZIT for their main web presence and do not have a TYPO3 website to host their subunits.

Standalone websites are generally only established for larger or higher-level organizational units, such as faculties, schools, departments, or integrative research institutes, etc. (Examples: www.arc.ed.tum.de/arc/ or www.tcf.tum.de)

C. Consolidation of Web Presences

In order to reduce the effort required for operation and maintenance, a consolidation of web presences into a manageable number of larger TYPO3 installations is being pursued.

The following measures for consolidation will be implemented: 

• Previously established web presences with their own domains will gradually be merged into faculty or other overarching TYPO3 installations. If no suitable overarching web presences are available, these can be set up. The transfer of content will be carried out in coordination with the TYPO3 team at ZIT.  
• If there are no remaining contacts for a web presence, ZIT will reach out to the responsible Information Officer (IO). In this case, she/he must clarify how to proceed with the web presence. If deletion is chosen, there will be neither public nor internal archiving of the web content. If the IO decides against deletion, she/he must appoint a person responsible for the content management and updating of the web presence. If no content updates occur within the following six weeks, the website may be deleted within the next two weeks.

D. Web Domains and URLs

The full name of a domain includes the part of a URL between https:// and the first subsequent “/”.

When using domain names for the TYPO3 offerings of ZIT, the following additional guidelines apply:

• Domains are generally only granted under "tum.de" in the form of www.<unit>.tum.de (e.g., www.ed.tum.de for the TUM School of Engineering and Design).
• University-external second-level domains such as www.domain.de are not possible.
• For separate web presences within overarching web presences, a URL with a short path name (short name) is to be set up at the first level beneath the domain in the form of www.<unit>.tum.de/<shortname>/ (e.g., www.ep.mgt.tum.de/wup/ for the Chair of Forest and Environmental Policy).

E. Certification (SSL Encryption)

Certificates are used to encrypt data sent over the internet (such as passwords) so that potential attackers cannot intercept and read it. This is recognizable in websites by the protocol name "https".  

Both the frontend and backend of TYPO3 websites are encrypted, meaning that data is transmitted securely between the browser and the web server (HTTPS).

F. Responsibilities and Duties for website owners

• There are some principles and guidelines to consider:
  • Online requirements for corporate design
  • Accessibility
• Compliance with data protection regulations is essential as far as it falls under the responsibility of those in charge of the website: Data protection information
• Website owners are obliged to promptly inform the relevant parties about any changes in responsibility or about the termination of need due to relocation or deletion of content.

G. Application for a Website

Organizational units of TUM can request TYPO3 websites operated by ZIT for publicly accessible content. Exceptions are institutions of the Faculty of Medicine, Campus Straubing, and Campus Heilbronn.

• The application can only be submitted through the online form for establishing a new TYPO3 website. After submitting a fully completed application, ZIT will decide on the establishment of a new website.
• Once approved, the technical implementation will begin. A timeframe of two to three weeks should be planned until the website is delivered.
• After the website is delivered, the setup and launch must be completed within nine months, otherwise, the website will be deactivated.