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Technical University of Munich

Permissions concept

Permissions for the backend are set based on group membership. The permission groups (roles) are predefined by us and cannot be modified.

Predefined Permission Groups

There are three main permission groups, and each of the following roles defines a general permission:

  • Editor (role-W00XXX-redakteur-[shortname]): Can create, edit, or delete content elements for all pages of the website.  
  • Manager (role-W00XXX-manager-[shortname]): Can create, edit, or delete pages and content elements throughout the entire website.
  • Groupdelegation (gd-W00XXX--[shortname]): Permissions for registered users can be managed through group delegation. 
    Please note that group delegation can only be granted by the TYPO3 team.

Additionally, there are roles that expand the general permission with specific functions:

  • fp: Access to the "functional pages" (e.g., Imprint, Contact area)
  • news: There is a separate permission group for using the TYPO3 extension News. 

This permission is an addition to Editor or Manager roles.

  • Readonly (role-W00XXX-readonly-[shortname]): If needed, a special role with read-only rights can be configured. This is not set up by default. If you require such a role for your website (e.g., to access the preview function without editor rights), please contact the TYPO3 team.

Note

If a user is assigned the permission group "Manager," they do not need the permission group "Editor." The "Manager" permission group includes all the rights of the "Editor" group.

 

"The Editor-in-Chief"

Editors-in-chief manage group membership using the Group Delegation function. With Group Delegation, you can assign or remove predefined permission groups for registered users. You cannot define individual permissions or create new users.

Editors-in-chief also have access to the Recycler. When a page or content element is deleted in the backend, it is initially just marked and disappears from your view. Content is permanently deleted only after 100 days through an automatic process. Until then, the content can be restored by the editorial team. You can find a step-by-step guide here.

Note

For each TYPO3 website, typically two chief editors are appointed with the function “Groupdelegation”. They are the main responsible parties for the website and our contacts for all technical matters. If there is a change in this regard, the Groupdelegation can only be transferred by the TYPO3 team. Before submitting a request to the TYPO3 team, please discuss your issue with your chief editor. Many inquiries can be resolved more easily and quickly this way.

Apply for access and log in to the backend

How to obtain access to the backend is described under Registration and Login to the Backend.

 

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