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Technical University of Munich

Filelist

The Filelist module is used to manage files (images, PDFs, videos, etc.) that you want to integrate into your pages later. Here you can upload, rename, delete, move, and add metadata to files.

Note

Maximum file size: 64 MB per file

Opening the Filelist module

  • Click on Filelist (folder icon) in the module menu
  • The folder structure appears on the left, and the contents of the selected folder are displayed on the right in the workspace

Adjusting the view

In TYPO3, you have several options to adjust how files are displayed:

ModeIconDescription
ListList iconFiles displayed as a table with details
Tiles Tile iconFiles displayed as visual preview tiles

Thumbnails

  • Click the preview icon to toggle thumbnail previews on or off.
  • Helpful when working with many image files.

Creating folders

Keep your files well organized—clearly named folders make it much easier to use them later.

How to create a new folder:

  1. Navigate to the desired parent folder in the folder structure on the left
  2. Click Create folder (or the corresponding icon) at the top
  3. Enter a descriptive name
  4. Confirm with Save

Hint

Use descriptive folder names without special characters or spaces, e.g., "press-images-2025" instead of “Press Images 2025!”

Uploading files

How to upload a file:

  1. Navigate to the desired target folder
  2. Click Upload file (or drag and drop files into the workspace)
  3. Select the file(s) on your computer
  4. The upload starts automatically

File operations

Hover over a file with your mouse cursor or select the file using the checkbox. The following actions are available:

ActionDescription
EditEdit the file’s metadata
Open in new windowDisplay the file in a new browser tab
ReplaceReplace the file with a new version (references are preserved)
RenameRename the file (all references are updated automatically)
MoveMove the file to another folder
CopyDuplicate the file
DeletePermanently delete the file
DownloadDownload the file to your computer
File infoDetailed view with technical information

Entering metadata

Each file can be enriched with metadata. This information is important for:

  • Accessibility (alt text for images)
  • Search engine optimization
  • Reuse across different pages

How to edit metadata:

  1. Click the edit icon next to the file
  2. The metadata form opens in the workspace
  3. Fill in the desired fields:
    • Title – display name of the file
    • Alternative text – description for screen readers and search engines
    • Description – longer explanatory text
  4. Save by clicking Save

Hints

Important: Metadata entered directly in a content element will override the global metadata stored here—but only within that specific content element. The global metadata will remain unchanged for all other uses of the file.

Tip: Enter metadata directly in the Filelist if a file is used on multiple pages. This way, you only need to maintain the information once.

Editing multiple files at once (Clipboard)

To edit multiple files simultaneously:

  1. Enable the Show clipboard option at the top
  2. Switch to Clipboard #1 (multi-selection mode)
  3. Select the checkboxes next to the desired files
  4. Choose the desired action (move, copy, delete)

Hint

The clipboard is ideal when you want to move many files into a new folder.

Hints for editors

Tip: Always use clear, descriptive names for files and folders. A well-structured Filelist saves time when adding content later and helps prevent duplicates.

Warning: Renaming a file is safe—TYPO3 automatically updates all existing references. Deleting a file, however, is permanent. Check beforehand whether the file is still used on other pages.

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